31.07.2025

WE ARE HIRING!

Machreich Artists Management is hiring for the role of:

Personal Assistant to the Managing Director & the Agency’s artists  (full-time)

Job Description

• Coordination of appointments, travel and meetings for Managing Director, Helga Machreich
• Office organisation
• Preparation, organization and administration of projects for some of our leading artists, and the related communication
• Preparing, checking, and processing artist contracts
• Collating and coordinating rehearsal and concert details, travel and hotel booking and preparing itineraries for artists
• Preparing, updating and distributing publicity material (biographies, photos, audio- and video files, etc.)
• Maintaining the company’s website with news articles, reviews, artists schedules, biographies, reviews, audio- and video files
• Inputting booking data into various databases
• Supporting singers at concerts and opera performances
   

Desired profile

The successful applicant must have a sharp mind, high level of communication, strong character, resilience to stress, strong organizational skills, while also bringing enthusiasm to the variety of challenges the role brings and being passionate about what you do. You have a sharp mind, are a very communicative, strong character, stress-resistant personality with a talent for organisation, who enjoys taking on a variety of challenges and is passionate about what you do. You have a strong sense of teamwork and personal responsibility and have a flair for dealing with people and situations. You have several years of experience as an assistant and/or in office management; knowledge of music/classical music is an advantage. You speak at least two foreign languages (preferably English and French) and have good IT skills.

A smart appearance, reliability, accuracy, the ability to work independently and the willingness to work when required on evenings and weekends should not be a problem.

We are offering you an exciting, challenging and varied job in one of the leading artist agencies in Austria. Our office is located in Vienna's third district, in the centre of the city.

Salary: from EUR 2,600 gross/month for 40 hours plus overtime (overpayment possible with appropriate experience and qualifications).

We look forward to receiving your detailed application documents by 14 August 2025 at the latest: Helga Machreich (office@machreich-artists.com)